In an effort to streamline
the financial aid office of Rowan University a project was implemented to make
the processes paperless. The university
purchased software called Hyland/Onbase that uses scanners to download
documents to process verifications in the financial aid office. The project
manager invited all the people involved to participate in the project
management software called Basecamp that allowed everyone access to the project
and any items that were added or deleted from the project. For two days the
project manager, information technology team, client, executive/management team
and anyone else that the project manager felt necessary to attend gathered
together to discuss resources, the processes, the financial aid management
system to develop a plan and schedule.
After the data was collected by the Hyland/Onbase client, the project
manager distributed a timeline moving forward until project begins. Thus far we
did not include any artifacts or activities to the project that might have made
the project more or less successful because it is still a work in progress. I anticipate the management report system created in Oracle Discoverer will be the artifact that will make or break entire project.